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From a
reader:
If
you missed
last month’s newsletter – it
was due to a software problem with the online program I use and totally out of my
control. Perhaps you caught
up with it on our site but if not, please go to www.asecretary.com.au/newsletters.htm
for the August ACS News.
Last
month we had a guest writer and I want to continue in Marcia Yudkin’s
theme of…
Remember, It's the WORLD Wide Web!
Time differences……………..One
challenge I’ve
experienced recently is determining the times in other cities of the
world. Each country has
various time zones and I’ve learnt that the USA has CST, EST, MST and
PST. (Central, Eastern, Mountain and Pacific Standard Time).
However, the time zones didn’t mean a lot to me and in arranging
a convenient time to participate in a web conference meant trying to
understand the time zones or finding out which cities the other
participants were in, to determine the time differences, and work out the
best time for us all to meet.
When you are conversing with others globally, particularly in
email, it is important to recognise that others might not understand your
time zones or even the abbreviations for the city or state you are talking
about. Special consideration
must be given to the thought that readers might misunderstand what was
meant by a certain abbreviation or not know what CST actually is and how
to translate it to a time they understand.
Enter www.timeanddate.com
- with this website you can look up major cities around the world to see
what time it is right now in another place, find out about various time
zones and use their meeting planner to determine a good time for you and
other participants to meet globally.
What a timesaver this site is!
No longer do you have to do calculations, GMT+ hours, then
work out that a certain area is 17 hours behind you or 5 hours ahead, and
that would make it….. at 6pm your time.
Timeanddate.com also has a Time Zone Menu, Fixed Time Clock,
lists Time Zone abbreviations and gives information about Daylight Saving.
There is the facility for customising the world clock to suit your
requirements. You can also get a calendar and download countdown timers
– a lot of things to explore and look at.
But what I like best is that I can look up San Francisco in a
couple of clicks and know what time it is there right now, compared
to here in Melbourne. No more
guestimates. Certainly beats
ringing someone in the early hours of the morning because you didn’t
know his or her correct time… something that happened to me just
recently.
So, now you’ve worked out the time you’re going to meet but
how are you going to meet? Well,
another great site I’ve discovered is www.voxwire.com.
I mentioned Voxwire in last month’s newsletter.
It has voice meeting rooms for a very reasonable monthly rental
price. There isn’t a need for your guests to purchase a license to meet
with you – they can just join you in the meeting room.
Add a microphone to your computer and you can speak to the people
in the room, or opt to type your messages for them to view online instead.
What I particularly like about this facility is the fact that you
can place
websites, presentation pages, documents, slides, or flash on the internet
screen and all your guests or customers can watch the presentation while
you narrate and/or respond to questions.
You can also produce a printed log of the text activity of the web
conference as well.
I just love what can be achieved with today’s technology and it
excites me to think that I can chat with my fellow operators around the
world.
WORLD Wide Connections
With
the Internet connections can be made worldwide in many different ways.
You
may be looking for an office presence in another state or country
but do not wish the expense of renting an office, purchasing furniture and
equipment and employing someone to staff that office.
A membership based not-for-profit organisation may be seeking
someone to run a secretariat in an established office.
On the other hand, perhaps you are seeking someone to handle phone
calls for you and receive mail on your behalf.
A Virtual Assistant already has an office set up with everything
that is required and would be well equipped to handle any of these roles,
and more.
If you are interested in accepting credit cards for payment from your clients, without the cost of setting up bank merchant accounts – please check out the information under Stratapay. Not only will you be able to accept payments by credit card, but also through BPay, Billpay, Austpost and a number of other options. An application form and brochure is linked on this page or I can post out a brochure and application form to you. This is a new service now being made available to small businesses – so we can provide the same facilities as big business.
Testimonials under Case Studies. List of new ACS members at VA Directory. And click here for my current rates. You will note a change in the rates for some services - the rates have stayed the same for several years and only went up because of the addition of GST. However, related costs continue to go up and as such, I've had to adjust my own rates accordingly. Please note that these rates do not apply to the team members of "A Clayton's Secretary" - each member works with their own rates, depending on their geographical location, experience and skill.
Have a great month and a great year!
Kathie
Award-winning
Secretarial
Support with Virtual Assistants
The
team at “A Clayton’s Secretary” wish you the very best for 2003 in
the way of business success, prosperity, family blessings, peace, joy and
contentment.
Providing global support in many languages
to businesses around the world!
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